Effective: September 9, 2026 · Conclave is operated by AVYX Labs LLC. This policy explains what we collect, how we use it, and your choices. Questions: hello@conclaveclub.app.
1. What we collect
You provide: name, email, professional profile (role, company, scenes, what you're looking for and can help with, optional LinkedIn, optional resume), messages you send, intro requests and responses, event RSVPs, and reports you file. Automatically: technical and usage data needed to operate and secure the service, which may include device and browser information, timestamps, logs, IP address, and approximate location derived from your IP address, such as country, region, or city. We do not collect phone numbers, contacts, precise GPS location, or advertising identifiers, and we do not use tracking for ads.
2. How we use it
To operate the service: matching and introductions, messaging, scheduling, event discovery, and notifications. To power AI features: profile text and relevant conversation context are processed by our AI provider to draft messages and suggestions you review before sending. To keep the community safe: enforcing our Terms, investigating reports, preventing abuse, fraud, impersonation, and other account-integrity or security risks, verifying account information when reasonably necessary, and using network, device, and approximate location information to identify suspicious access and protect accounts and the service. To communicate: transactional emails (e.g., an intro received or accepted) — switchable in the app. We do not sell your personal information and do not show third-party advertising.
3. Who can see what
Your profile (name, photo, role, professional details) is visible to members. Your messages are visible only to the participants of that conversation, enforced at the database layer. Your connections are private to you. Event RSVPs are visible to members by design. Your email is never shown to other members.
4. Operator access — an honest note
Conversations are encrypted in transit and at rest, but not end-to-end encrypted: like most professional platforms, authorized operators can access data when required to run the service, investigate abuse or account-integrity concerns, verify account information where reasonably necessary, or comply with law. We access private content only for those reasons.
5. Service providers
We use a small set of processors to run Conclave: Supabase (database, authentication, hosting), Resend (transactional email), Anthropic (AI processing), and Cloudflare (web hosting). Each receives only what is necessary to perform its function and is bound by its own contractual and privacy commitments. Your data may be processed in the United States.
6. Retention & deletion
We keep your data while your account is active. Security access logs containing IP address, device or browser information, and approximate location are generally retained for up to 90 days, unless longer retention is reasonably necessary to investigate abuse, fraud, a security incident, enforce our Terms, comply with law, or protect Conclave and its members. Deleting your account (You → Delete account) permanently removes your profile, connections, messages, and requests, subject to limited records we may need to retain for these purposes. Some minimal records (e.g., abuse reports, security records, legal holds) may be retained where reasonably necessary or required. Backups purge on their rotation schedule.
7. Your rights
You may access and update your profile in the app, export or request a copy of your data, correct inaccuracies, and delete your account at any time. Depending on your jurisdiction (e.g., GDPR, CCPA), you may have additional rights — contact us and we will honor applicable requests. We do not discriminate for exercising them.
8. Security
TLS encryption in transit, encryption at rest, row-level access controls on every table, passwordless one-time-code authentication, and least-privilege keys. No system is perfectly secure; if a breach materially affects you, we will notify you as required by law.
9. Age
Conclave is for professionals 18 and over. We do not knowingly collect data from anyone under 18; if we learn we have, we will delete it.
10. Changes
We may update this policy; material changes will be announced in the app or by email, with the effective date above. Continued use after changes take effect constitutes acceptance.